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Events Coordinator - Institute of Licensing (Part Time) (Fixed term contract) Closing Date: 12/06/2020

POST: Events Coordinator

SALARY: £25,000 per annum pro-rata (£15,000)

CONTRACT TYPE: 12 months fixed term with potential for extension or consideration for consultant/ contract/temporary basis

HOURS: 22.2 hours per week (working days to be discussed)

LOCATION: The post holder will be expected to work from their home or business premises

REPORTING TO: The Executive Officer or in her absence, a designated Board member

CLOSING DATE: 12th June 2020



The purpose of the role is to work within the team arranging and facilitating IoL training and events, planning training courses, events both online and at venues, sourcing the best trainer(s), finding appropriate venues, promoting courses and ensuring the events run well and that that the aims and objectives of the course are met.

The ideal candidate must have excellent organisational, interpersonal and communication skills and demonstrate the ability to negotiate and consult with a wide range of people both inside and outside the organisation, along with a proven track record of working in and forging partnerships with a wide range of internal and external bodies.  


  • To be the lead officer for organisation and delivery of the annual programme of training and events nationally and regionally across England, Wales and Northern Ireland.
  • Be confident with online training platforms such as Zoom and Microsoft Teams.
  • Ensure training delivery in accordance with syllabus and full achievement of learning outcomes where applicable.
  • To ensure all courses are subject to appropriate quality control procedures, including assessment of trainers and training delivery.
  • To be the lead officer for event promotion via all channels including social media.
  • Travel to attend events/client meetings when required.
  • Preparation and presentation of board reports as required.
  • Attend internal Board, Regional and appropriate committee meetings when required.
  • Promotion and marketing of the IoL charity and events company.
  • Identify opportunities for additional sources of resource through event sponsorship, membership benefits and advertising.
  • Work with the appropriate designated officer when needed on examination procedures and protocols, ensure that procedures and protocols are followed and examinations are appropriately assessed, providing results and appropriate certification to candidates accordingly.
  • Work with the appropriate designated officer as required to develop course structures, content and procedures for appropriate courses.
  • Any other reasonable duties as requested.


For more information or to discuss the opportunity, please contact Jenna Parker (Tel: 07392 747087).

To be considered for this position, please send details of your knowledge and experience relevant to the role, together with your CV, any other supporting information and at least 2 professional references to Jenna via email to (please use the subject heading: Events Coordinator opportunity)

Closing date: 12 June 2020 (midnight)

Interviews: via Zoom, date TBC

N.B. Please clearly indicate if you are happy for us to contact professional references ahead of interview.







(S –Shortlisting,

I – Interview)


Proven record of working in and forging partnerships with a wide range of internal and external bodies



Practical experience of event/training organisation




Ability to demonstrate detailed knowledge of licensing related legislation, guidance & practice




Experience of qualification development




Knowledge of licensing related legislation, guidance and practice




Knowledge of online webinar/conferencing platforms




Knowledge of the IoL, its objectives structure and role within the field of licensing




Experience of marketing and  PR/communications




Experience of managing media campaigns, projects or initiatives




Experience of working with published, electronic and broadcast media



Ability to work flexibly and on own initiative



Strong numerical and analytical skills, along with the ability to negotiate and consult internally and external at all levels of business



Ability to prioritise multiple tasks



Excellent verbal & written communication skills



The ability to apply a logical and methodical approach to decision making



Proficient in all Microsoft Office software


S& I

Familiar with online webinar/conference platforms


S& I

Excellent organisational and time management skills with the ability to work under pressure within strict deadlines




Ability to communicate with a wide range of people at all levels



Willingness to work flexibly beyond normal working hours on occasions when required and willingness to travel when required



Ability to work individually and as part of a team




Minimum of 5 GCSE’s grades A* - C including English




NVQ Level 3 or qualifications commensurate with this level of qualification

Evidence of continued personal development